Senior Proposal Manager

Remote
Full Time
Manager/Supervisor

Anika Systems is looking for a passionate and talented Proposal Manager to join our expanding proposal development team. We are a fast-growing woman-owned small business providing innovative IT solutions for federal government agencies.  This opportunity is 100% remote.

About the Role:  

The Proposal Manager owns the entire proposal process from pre-proposal preparation to development; writing and editing; production; and delivery. This position reports to the Proposal Director. 

We are looking for someone who is a natural leader, strategic and analytical thinker, acts proactively to problem-solve, and thrives in a fast-paced environment. This is an amazing opportunity to join an expanding team, help build on our forward-thinking proposal process, and establish best practices. You should have a strong sense of organization and time management all while bringing creativity to the table to produce strong, compelling collateral.  

Responsibilities:  

  • Lead overall proposal process and manage the successful development of compliant, competitive, cogent, and compelling proposals through effective collaboration across teams that include internal staff, corporate partners, consultants, and supporting vendors 
  • Perform detailed analysis of RFI/RFQ/RFP requirements  
  • Develop the proposal schedule, outline, compliance matrix, and Proposal Development Plan 
  • Establish and maintain the SharePoint collaboration site and proposal repository 
  • Prepare and lead efficient Proposal Kickoff meetings and daily status calls, ensuring activities adhere to the Proposal Development Plan 
  • Determine author assignments, integrate win strategy, themes, and discriminators into proposal 
  • Provide insight, leadership, and work guidance to authors on all proposal content 
  • Conduct compliance checks and provide related process training and guidance to proposal teams  
  • Facilitate all proposal reviews and lead debrief meetings, solidifying recovery plans with specific recommendations for content improvement and/or compliance.  
  • Edit and coordinate technical proposal sections as they develop and maintain close liaison with technical/SME staff 
  • Review and edit submissions from partners, ensuring their input meets specified requirements and expected level of quality 
  • Direct production activities and ensure timely submission of all RFx deliverables 
  • Coordinate written and oral proposals and provide orals coaching
  • Conduct and document proposal lessons learned and implement actions to improve process efficiency 

Qualifications:  

  • 8+ years of proposal management experience 
  • 5+ years of other proposal functional role experience (coordination, writing, editing, production) 
  • Bachelor’s degree in English, Communications, Business, or other related technical fields (advanced degree a plus) 
  • APMP Foundation and/or Practitioner certification is preferred 
  • Background in business development, marketing, and/or communications is preferred  
  • Strong written and verbal communication skills and proven experience writing, reviewing, and editing proposals and associated content  
  • Strong computer skills, including word processing, document management, and the Adobe Creative Suite  
  • Ability to lead and manage teams including individuals from all levels of the corporate organization, partners, consultants, and other proposal participants  
  • Strong time management skills and ability to manage overlapping projects  
  • Prior operational experience monitoring project progress, planning budgets, and staffing  
  • A "do-whatever-it-takes" attitude 
  • EOE AA/M/F/Vet/Disability
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